Love My Dentist

I love my dentist! When is the last time you could say that about yours?

True, dentists do tend to get a bad rap (remember Steve Martin's sadistic character in the movie, Little Shop of Horrors?). But even real-life visits to the dentist aren't high on the list of relaxing things to do.

So what does my dentist have to do with marketing? Everything. And the reasons why my dentist has more private pay clients than they can handle and is a referral-receiving machine, are marketing lessons we can all take to the bank.

This is not so much about how to market a dental practice, as it is an illustration of how smart marketing strategy can permeate every aspect of a busy professional service firm.

During my last appointment, Dr. Penski and I talked about her practice and approach to marketing. Here's what I learned:

Clear Positioning:

Fresh out of Georgetown University's Dental School, she couldn't get funding for her vision of a practice that would cater to women. In her words, "Anger was a great motivator," so she set out to fulfill her dream by catering to private-pay professional women and moms, two very influential forces when it comes to how families spend their dental dollars.

From the start, she and her business partner knew they would best serve this niche by offering "dentistry with a caring touch." This vision permeates everything, setting a baseline for how they package and promote their services, their approach to sales, the care they provide, and day-to-day performance for the entire staff.

Thoughtful Packaging:

Dr. Penski explained how they created their practice "identity" on a dime. Over dinner with spouses, the couples discussed how to "package" the new practice including uniforms, office decor, business stationary, and welcome brochure. A husband suggested they use the symbol of a fern, since it was "old, natural, and graceful -- just like they were!" The silhouette of a fern, plucked from Dr. Penski's garden and created on her copy machine, shows up everywhere.

Nature is also the theme in the waiting room where you can relax browsing nature art books, listen to soothing spa music and a fountain, and enjoy an herbal neck wrap. The caring touch is reinforced with an album bursting with patient letters, baby announcements, wedding photos, and thank you cards. A photo album of before and after shots demonstrates credibility in yet another way.

Smart Promotion:

I found Dr. Penski on the Washingtonian Magazine list of top dentists. A smart place to appear, if you're catering to professional women in DC. I immediately knew something was different when the receptionist told me that my first appointment would be for the doctor to get to know me first, as well as assess my dental needs.

The day after I made my first appointment, I received a "Welcome to our Practice" package, that included a simple but sincere welcome brochure, medical and insurance forms to complete before my appointment, a health assessment that also asked me, "If there was one thing you could change about your smile, what would it be?" and clear payment policy.

All of these things served to set a standard, manage my expectations, welcome me, and connect with me before my appointment. It was also a smart way to start up-selling me even before my first visit.

Sophisticated Persuasion:

The practice takes a phased approach to bringing a new patient on board. This is also a sophisticated way to build trust and encourage further use of their services. The first appointment was all about assessment and relationship-building. In addition to the most thorough, tooth-by-tooth assessment and set of x-rays I've ever experienced, Dr. Penski took her time getting to know me as a person, about my background, and my concerns or fears about going to the dentist. When I mentioned an interest in whitening my smile, she talked me out of it, showing me how it would look unnatural. My trust in her credibility and interest in my wellbeing continued to deepen.

I asked Dr. Penski why, in 30+ years of regular dental care, was this the first time I'd ever received this thorough of a check-up? Her response: they break all the prescribed rules for how much time to spend with each patient, which gives them the freedom to be as thorough as possible.

The business model works because they spend more time with higher-paying clients, who specifically value the approach Dr. Penski and her partner take. They don't have to make up for lower insurance reimbursements with a higher volume of patients. There is an overall atmosphere of calm, nurturing focus on each patient. Everyone wins.

Before leaving, my second and third appointments were set up for cleaning and another minor procedure. I was up-sold on the spot and happy about it!

Relationship-Building Performance:

Dr. Penski explained that the cornerstone to the practice is their daily all-staff meeting. Held every morning, they discuss each patient coming in that day as a whole person: her dental treatment, what's going on in her life, what issues or fears she might have about today's procedure, and other things that matter to her experience and treatment. The meetings serve to center and refresh the doctors and staff every day, so that they're really focused on each person as an individual when she arrives.

The caring approach and relationship-building performance continued with a follow-up call to see if I had any questions from my first appointment and to provide me contact info for a new doctor referral I mentioned needing as I was leaving.

Never did I think I'd become a raving fan of my dentist, but there you have it!

When I asked Dr. Penski about what they specifically do to market the practice, she said, "We don't have to market!" The truth is, they market every day because of how they choose to run their practice.

Here are some ideas you can borrow to create your own raving fans:

1) Pick a clear niche that you really want to serve and go after it. You've got to really love your niche, or your efforts to penetrate this niche will ring hollow and fall flat.

As important: make sure your niche has money to spend and is willing to pay for what you can deliver.

2) Think of ways you can start the marketing process before you even meet new prospects. How do you want them to first know about you (i.e., on the Top 10 List of something that matters to your target audience)? What will build your perceived credibility in the eyes of your target audience (i.e., the album of patient thank you notes and photos in the waitin room)?

Surprisingly, Dr. Penski's practice does not have a website, which is an essential marketing tool for any professional service firm! But that doesn't stop them from doing the same things offline through low-cost printed materials and other credibility-raising, trust-building tools. It's how you use these tools that matters.

3) One you've got their attention, what can you do, say or send that will invite prospects to connect with you and set the standard that you are different (i.e., a Welcome Package, self-assessment or maybe a "Checklist to Help You Pick the Right CPA for Your Business")?

4) Be consistent. Does what your firm stands for permeate everything you say, do, offer, print, show and produce? You don't have to have a big marketing budget to infuse your vision into everything you do.

5) Invest in relationships. Would you rather have as many higher-paying, appreciative clients as you choose or be constantly running to keep up with lower-paying, high-maintenance volume? It's a choice you have.

6) Pay attention to the details. Clients who are willing to pay good money for your professional services will not stick around if you don't attend to the details. Dr. Penski's daily staff meeting is her vehicle for making sure nothing falls through the cracks. What's yours?

No website, home-grown graphic design, far fewer patients per hour than recommended, chatty staff and personal relationships with patients...

Is this any way to run a professional service firm? You bet!

(c) 2004 TurningPointe Marketing, Inc. All rights reserved.
Marketing educator, Kelly O'Brien, is creator of the "Create a
TurningPointe!" Marketing Bootcamp. To learn more about this step-by-step
program, and to sign up for FREE how-to articles and 20-page marketing
guide, visit marketing.com">http://www.turningpoin temarketing.com

Make Your Marketing Solve a Problem

You may be engaged in a marketing activities that are working against you. Or,... Read More

Why Pay for Online Press Release Distribution?

We've all heard that "free advice is worth what you pay for it..."Shakespeare put it... Read More

Two Methods of Marketing Using Joint Ventures

Whether you're a contractor a local merchant with 150 employees, whichever, however or whatever, you've... Read More

Assumption Based Marketing Vs. Fact Based Marketing

One of the most common mistakes in marketing is making decisions based on assumptions... Read More

Online Advertising Versus Traditional Media Advertising

Before I compare today's online advertising with traditional media advertising I will make an analogy.If... Read More

Pricing Strategies in Marketing

Price is an often overlooked marketing strategy, as many tend to focus on promotions... Read More

Youre Halfway There!...Or Not Part 2

Now that you have had a chance to create a game plan for accomplishing your... Read More

Marketing Tips 101 - Where Can I Get Clients From?

The following tips have come from a wide variety of sources; some from other successful... Read More

Writing Guarantees that Sell

"This offer is good but can you guarantee it."Why write a guarantee for your product... Read More

Marketing is More Important Than Expertise

Being a master of your craft, skill, or talent doesn't ensure the success of your... Read More

Top 5 Tips For Media Selection

Marketers have a wide variety of media at their disposal. Most of us think first... Read More

Budgeting for a Postcard Mailing

If you've never done a postcard mailing, you're probably wondering, "What should I budget for?"... Read More

Has the Free Report Had Its Day?

For years now we have been inundated with offers of Free Reports. Most promise to... Read More

Mortgage Broker Marketing - Sell Problems, Not Solutions

Are your marketing messages to Realtors® guilty of these promises?- To render great customer... Read More

How to Avoid Giving Away Free Consulting

After spending 30 minutes in a coffee shop with a potential client, I realized that... Read More

Take a Leap! How To Take Your Business To New Heights

Take a moment to reflect on the current reality of your business. Is it everything... Read More

Develop Your Curiosity And Increase Profits

If anyone was to ask me what my greatest strength was I'd say curiosity. The... Read More

Ten Ways to Market Your Business by Doing What You Love To Do

Most business owners get so involved in the work of the business that there never... Read More

Direct Marketing: Overlooked, Underappreciated, and Unstoppable

Every business needs customers, but more importantly every business needs to maintain those customers while... Read More

Color Part 1: Accuracy

Color is one of the most difficult parts of a design to show accurately to... Read More

Mastering the ABCDs of Small Business Marketing & Selling

I believe that small business marketing and selling follows a certain flow. The pace... Read More

How to Put the Profit Producing Power of Couponing to Work for You

Coupons have proven themselves to be highly effective sales tools for every conceivable size and... Read More

Why Most Marketing Videos Dont Work

Every now and then I will meet someone who has commissioned a marketing video... Read More

When, Why, and How to Use Mailing Lists

Mailing lists may be the cause of more heartbreaks than anyother single factor in mail... Read More

Fair Measures Corporation

A case study in online "thinking outside the box" The Fair Measures Corporation Web site,... Read More

Psychology of Setting Prices

Pricing is one of the four major components of marketing. Psychological pricing forms one... Read More

Custom Lanyards - The Perfect Solution for Promotion, Branding, and Marketing

Lanyards are fast becoming the new "must have" promotional item.Events organisers in the UK are... Read More

A Successful Solution: 10 Things to Consider

A provocation for the coming year, decade, century or millennium.By now, you've set a working... Read More

Get FREE Web Tips From Your Competition

I knew this one would get your attention. How can you, the savvy business entrepreneur,... Read More

Understanding Survey Software Features

If you take a look at the features that different survey softwares offer, you will... Read More

Stretching The String: Five Tips To Maximize Your Marketing When You Are On A Shoe String Budget

"I know I need to market my business in order to grow my business, but... Read More

Have You Tried Cause Marketing?

To help promote your small business or professional practice, consider tearing a page out of... Read More

Are We There Yet?

Small business marketing is not like taking a family vacation.Did anybody take a family... Read More

Small Business Marketing; Abstract Philosophical Discussion

Our bodies work like our small businesses. They work best by word of mouth, networks,... Read More

How to Turn a Marketing Calendar into Marketing Success!

Do you have a list of marketing ideas that you'd like to implement, but... Read More

How to Promote your business website using free online resources.

There are many ways to promote your website for free online. Here are 10 highly... Read More

5 Tips on Establishing Yourself As An Expert In Your Community

Wondering how to get new patients into your practice? Wondering how to distinguish yourself as... Read More

Have Something Good To Say

If you don't get this right, you can just forget about everything else...your advertising will... Read More

Customer Retention with a Personal Touch

Personal contact with customers is a crucial element in the success of any new business... Read More

Getting Your Services Used

Every day I talk with professional service providers who do great work, have a valuable... Read More

How to Magnetize Your Business

Do you ever wonder how some businesses always seem to be doing so much business?... Read More

Differentiate or Die

Sounds pretty harsh, doesn't it? Well, I can tell you from personal experience with both... Read More

Dont Advertise Your Business - Market It!

Too many business owners believe that marketing their business means just paying for a... Read More

How to Turn Your Marketing Into a Money-Making Machine - Examples of solid Marketing

As Claude Hopkins presented in his Scientific Advertising many decades ago, there are scientific ways... Read More

Ten Crucial Questions

Ten Crucial Questions for Your Business Future I'm a business coach. I've worked... Read More

Discovering The Benefits That Hook Your Prospect

Benefits! They're what marketing is all about. No doubt you've heard the mantra over... Read More

The Fine Art of Relationship Marketing

The buzzword these days is "relationship" marketing. Just what is it? And why is... Read More

Image is Key to Your Marketing Success

In virtually any business first impressions are lasting impressions. Most people have heard this statement... Read More

50 Unbelievable Benefits Of Joint Venture Marketing

What Is A Joint Venture?A joint venture is an agreement in which two or more... Read More

Corporate Branding and Trade Shows - 8 Tips for Marketing Managers

Trade shows are part of the marketing mix and the appearance by your firm... Read More